To avoid misstating the value of your goods, you may wish to reconfirm with suppliers or the marketing personnel in charge of pricing matters. The declared value of your goods can be based on the item’s cost price or retail price. Misrepresentation of the value of your goods on your shipping documents can have serious consequences, as a false declaration is considered a legal offence. Thus, companies may wish to enlist the help of an experienced service provider to minimise costly, time-consuming errors. However, shipping mistakes can be hard to avoid with different variations of this system across countries and over 5,000 HS codes in use. When the wrong codes are applied, it can result in shipment delay and even extra costs for paying to store your cargo in another location until the codes have been corrected. Products are required to be classified using the Harmonised System (HS) codes during import and export to help the relevant authorities determine if tariffs apply to the commodities. These types of mistakes can be avoided by verifying the relevant contact information and financial details with all concerned parties before shipping and double-checking the information. Meanwhile, wrongly completed packing lists may cause your shipment to be torn apart for inspection, resulting in delays and additional costs incurred to repack the cargo. Erroneous billing information will result in a delayed payment that may pose an inconvenience to the buyer and decrease their trust in the seller. These can include lost and delayed shipments or delivery to the wrong address. This prevents the carrier and border authorities from reaching the designated contact when issues occur during transit. Missing out or filling in the wrong contact details in a shipping invoice and bill of lading. Wrong or no contact details, payment information and packing list The following are the common mistakes people make when creating shipping documents: 1. With how confusing shipping documents can be, making mistakes when filling them out is easy. Common mistakes when filling out shipping documents and how to avoid them As certain documents may also lack a standard format, exporters can miss out on required information during document preparation. Consequently, the wrong document may be filed for shipment, hampering the shipping process. Thus, the close similarities between these different variations can be perplexing for exporters to understand. For example, there are already as many as eight types of Bill of Lading, and many other variations may be required depending on the transportation arrangement. These documents required for shipping may vary based on the type of cargo you are shipping and the cargo’s destination. Incomplete or inaccurate paperwork could result in shipment delays and rejections, inflated duty rates, disputes and many negative consequences. They are essential in ensuring the smooth and efficient operation of the international shipping process. Shipping documents provide critical information about the importer, exporter, and shipment. Importance of shipping documents and challenges when filling out To help you out in your last-mile delivery, this guide discusses common mistakes during document preparation, and recommends how these can be avoided. By avoiding these mistakes, businesses can ensure that their shipment arrives on time without problems. This can lead to delays in imports or exports and even potential rejection of shipment.ĭelayed shipments can snowball into bigger issues for companies in terms of damaged relationships with customers and suppliers and extra costs or penalties for missed delivery deadlines. While filling out these shipping documents may seem simple, mistakes are often made in the process. These documents contain the legal agreement between the buyer and seller and information regarding the shipment, addresses, and other relevant details. When exporting products abroad, customs authorities often require various shipping documents in the source and destination countries.
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